(Revised June 2014)

1. General 

On Campus News (OCN) is the official newspaper of the University of Saskatchewan. The newspaper is prepared by University Marketing and Communications and is published approximately twice per month during each academic year with the number of issues determined on an annual basis. Content from the newspaper is shared widely across campus for other uses, including websites.

2. Distribution

On Campus News is distributed free of charge to faculty, administrators, staff, graduate students, and members of governing bodies of the U of S, officials of related agencies and government departments, major news media and in some public locations in Saskatoon. It is also distributed for a fee to paying subscribers.

3. Objectives

Since its launch as the U of S newspaper in 1993, OCN has aimed to:

• Give readers a picture of the whole university and the extended campus, and the role and activities of individuals, departments and offices within the whole

• Reflect the priorities of the institution

• Enhance the reputation of the university

• Support employee morale by providing a forum for open communication and discussion of issues related to the university

• Inform readers of relevant events and other opportunities for intellectual, professional, social, cultural and personal benefit

• Provide readers with relevant material from outside the U of S

• Provide an archival account of the unfolding history of the university

• Provide merchants, companies and organizations with a cost-effective means of

advertising to the university campus.

4. Organization and Principles

The preparation of On Campus News is typically carried out by the editor, who reports to the director of strategic and college communications. The work of preparing On Campus News is the responsibility of the editor, who may be assisted by a staff writer, other communications staff and others as may be required, including freelance writers. On sensitive issues, the editor will consult with the director of strategic and college communications and/or others, and caution will be exercised in cases where publication of material may damage the reputation of the university or members of its community. On Campus News reporters will always identify themselves as news staff. On Campus News takes care to observe all legal limitations placed on publications, such as libel laws, and it strives to present material that is accurate, unbiased and balanced. Everyone in the university community is encouraged to express opinions, contribute letters and provide story suggestions.

5. Editorial Advisory Board

The editor consults an Editorial Advisory Board for feedback and advice on all aspects of On Campus News. An effort is made to have board membership that reflects OCN’s readership. Board membership may include representation from the following groups:

• strategic communications

• internal communications

• faculty/teaching staff

• administrative staff

• Graduate Students’ Association

• an on-campus, non-U of S or subsidiary organization

OCN staff and the director of strategic and college communications attend meetings of the board. The editor calls and chairs board meetings. Meetings are generally held three times per year or as deemed necessary.

6. Editorial Content

The editorial content of On Campus News is determined by the editor or a designate, and when necessary, in consultation with the director of strategic and college communications, senior university personnel and the OCN Editorial Advisory Board. The editorial aim of OCN is to provide timely and balanced reporting that is of value to faculty, staff and graduate students as well as the public, and that serves the best interests of the university. Readers are welcome to express opinions and make suggestions on content but there should be no expectation of coverage in the newspaper as a matter of course. When the editor becomes aware of inaccuracies published in On Campus News, a correction will be published in the next edition.

In evaluating all potential content for inclusion in On Campus News, the editor will consider a number of factors:

• Relevance to the newspaper’s readers

• Timeliness of the information/news

• Space limitations

• Reputation of the University of Saskatchewan

• Length. (Word limits are set at 300 for letters to the editor and 600 for viewpoints. The editor reserves the right to edit for length and request revisions)

• A variety of perspectives, notwithstanding some readers could find some perspectives controversial. (The editor reserves the right to stop publication of responses on any given issue when submissions no longer add substantively to the debate)

• Legal implications, particularly relating to libel

• Tone (The editor will ensure all views are expressed in a respectful way)

7. Advertising

Paid advertising is accepted on terms and rates set by the editor as a service to vendors and the campus community, and to offset OCN production costs. All paid advertising must be relevant to OCN readers, must be within the bounds of the law and the community standards of the university, and must provide information or offer services to OCN readers. Advertisements for services in direct competition with services provided by the University of Saskatchewan and employment ads seeking to hire university employees may be rejected. Advertisements that explicitly advocate for political, social, religious, cultural or other causes may be rejected. The editor has full discretion in accepting or rejecting any advertisement, and the editor may seek the advice of the director of strategic and college communications, other university personnel or the Editorial Advisory Board regarding advertising requests. On Campus News reserves the right to add the words ‘Advertisement’ or ‘Advertising Feature’ to any advertisement. Advertising in the form of separate inserts will only be accepted from University of Saskatchewan sources.

For more information, contact ocn@usask.ca